{"id":165688,"date":"2018-03-26T14:19:48","date_gmt":"2018-03-26T18:19:48","guid":{"rendered":"https:\/\/fiix.wpengine.com\/?p=165688"},"modified":"2021-11-22T16:04:22","modified_gmt":"2021-11-22T20:04:22","slug":"the-4-big-benefits-of-maintenance-software","status":"publish","type":"post","link":"https:\/\/fiixsoftware.com\/blog\/the-4-big-benefits-of-maintenance-software\/","title":{"rendered":"4 big reasons to invest in maintenance software"},"content":{"rendered":"

Looking to make a business case for implementing a CMMS at your facility? You may know that there are many benefits to investing in maintenance software, but which are the most impactful? A computerized maintenance management system (CMMS)<\/a> is designed to make the lives of maintenance professionals easier by keeping records, scheduling maintenance, and tracking work orders. Let’s take a look at the biggest ways a CMMS will benefit your maintenance operations.<\/span><\/p>\n

The 4 biggest benefits of CMMS software:<\/span><\/h2>\n
    \n
  1. Allows maintenance teams to move away from reactive maintenance<\/a> towards pre-planned, preventive maintenance<\/a>. <\/span><\/li>\n
  2. Helps maintenance teams prioritize tasks and gain efficiency. <\/span><\/li>\n
  3. Helps meet compliance standards<\/a> by helping with certifications and audits. <\/span><\/li>\n
  4. Builds a culture of accountability, where work is tracked correctly and people take responsibility for their jobs.<\/span><\/li>\n<\/ol>\n

    1. Stop reacting and start preventing<\/span><\/h2>\n

    Consider the following scenario: You come to work in the morning and things are pretty slow. Then, two hours into the work day, there\u2019s a huge emergency. Business stops and the maintenance team goes into firefighting mode, running to fix the problem as quickly as possible. Sound familiar? It\u2019s not an ideal situation, but it\u2019s one that pops up way too often. Unfortunately, these spikes in activity are inefficient, stressful, and not part of a sustainable maintenance strategy. The best way to move away from this kind of reactive maintenance is to work towards a preventive maintenance approach\u2014focusing on fixing a machine before it breaks, rather than scrambling to fix it after.<\/span><\/p>\n

    So where does a CMMS come in? <\/span><\/p>\n

      \n
    1. A CMMS is a much more advanced and reliable system than keeping track of maintenance in a paper calendar, or by scheduling tasks in Microsoft Outlook. You can set time-based or meter reading-based notifications in your CMMS, so you always know what\u2019s coming up. <\/span><\/li>\n
    2. The CMMS lets technicians log a problem as soon as they spot it. For example, if someone in your facility notices that a machine is making a weird noise they can log it immediately. This lets your team diagnose the problem and repair the machine before it actually breaks down.<\/span><\/li>\n<\/ol>\n

      2. Gain efficiency<\/span><\/h2>\n

      Maintenance software<\/a> is the simplest and most effective way to boost the performance of your maintenance operation.<\/span><\/p>\n

      Reduce paperwork<\/strong><\/p>\n

      Technicians spend a lot of time dealing with paperwork\u2014 writing up reports, finding missing work requests, and searching for old records, service warranties, and schematics. Over time, these activities can seriously chip away at the time they actually spend working. <\/span><\/p>\n

      A CMMS keeps all this information in a single, searchable database, which makes finding it much easier. By decreasing the time your team spends on paperwork, you increase the time spent maintaining assets.<\/span><\/p>\n

      Prioritize work <\/strong><\/p>\n

      Maintenance teams don\u2019t always have the resources to get 100% of the work done. Instead, it\u2019s more likely that you\u2019re focusing your energy on the most critical repairs and maintenance. A CMMS gives the maintenance manager a central view of all upcoming work orders and in-progress jobs, so they can figure out what their biggest priorities are.<\/span><\/p>\n

      3. Be more compliant<\/span><\/h2>\n

      CMMS software<\/a> is a great way to help your business pass audits and meet certification and compliance standards. <\/span><\/p>\n

      Industry certification<\/strong> <\/span><\/p>\n

      A CMMS keeps a central database of assets and procedures and helps systems run efficiently, thereby lowering emissions and operating costs. This can go a long way towards making your business eligible for ISO or LEED certification. <\/span><\/p>\n

      Insurance policies<\/strong> <\/span><\/p>\n

      If you pay for insurance on machinery, equipment, or facilities, a CMMS can help you qualify for policy savings, because your assets are more likely to be well-maintained. <\/span><\/p>\n

      Audits <\/strong><\/p>\n

      Has your company ever been audited? This can happen after a serious breakdown or accident, or if another organization is eyeing you for acquisition. A good CMMS makes the audit process much less painful by keeping a permanent, unchangeable record of maintenance and repair activities on all machines.<\/span><\/p>\n

      Complying with maintenance requirements<\/strong> <\/span><\/p>\n

      Some large organizations, like Boeing or the US Government, require that the companies they deal with have a solid preventive maintenance program<\/a> in place. If your company wants to sell products and services to organizations like this then it\u2019s definitely worth investing in a CMMS. <\/span><\/p>\n

      Government regulations<\/strong> <\/span><\/p>\n

      Are you in a government-regulated industry? If yes, then maintenance software can help you meet government requirements and avoid liability. For instance, an FDA survey from 2004 indicated that \u201cno preventive maintenance\u201d is the fifth most common problem in food processing plants in the US. CMMS software makes it easy to stay on top of maintenance and avoid product contamination that might result from broken machines.<\/span><\/p>\n

      4. Be accountable<\/span><\/h2>\n

      Accountability is key for a strong maintenance team, but it gets hard to maintain accountability when it isn\u2019t clear who is responsible for what work.<\/span><\/p>\n

      Track work in real-time<\/strong><\/p>\n

      A CMMS lets you see all your maintenance information in one spot. As a team leader, you can immediately see what work is overdue and what\u2019s in progress, which makes it easy to follow up on work that\u2019s taking too long.<\/span><\/p>\n

      Get automatic notifications<\/strong><\/p>\n

      Maintenance software can automatically send emails and notifications to the right people. This means there\u2019s no forgetting, losing track of paper or miscommunication\u2014the right people get work assignments at the right time.<\/span><\/p>\n

      Generate reports<\/strong><\/p>\n

      CMMS software comes with report-generating features that let you analyze the performance of the entire maintenance group. These reports can help you justify the investment in preventive maintenance, since they make it easier to show overall reduced downtime.<\/span><\/p>\n

      <\/span><\/p>\n

      Ready to start comparing CMMS software? Check out our CMMS feature scoring calculator.<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

      Looking to make a business case for implementing a CMMS at your facility? You may know that there are many benefits to investing in maintenance software, but which are the most impactful? A computerized maintenance management system (CMMS) is designed to make the lives of maintenance professionals easier by keeping records, scheduling maintenance, and tracking work orders. Let’s take a look at the biggest ways a CMMS will benefit your maintenance operations. The 4 biggest benefits of CMMS software: Allows maintenance teams to move away from reactive maintenance towards pre-planned, preventive maintenance. Helps maintenance teams prioritize tasks and gain efficiency. Helps meet compliance standards by helping with certifications and audits. Builds a culture of accountability, where work is tracked correctly and people take responsibility for their jobs. 1. Stop reacting and start preventing Consider the following scenario: You come to work in the morning and things are pretty slow. Then, two hours into the work day, there\u2019s a huge emergency. Business stops and the maintenance team goes into firefighting mode, running to fix the problem as quickly as possible. Sound familiar? It\u2019s not an ideal situation, but it\u2019s one that pops up way too often. Unfortunately, these spikes in activity […]<\/p>\n","protected":false},"author":29,"featured_media":165703,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,157],"tags":[130,131,126],"coauthors":[],"class_list":["post-165688","post","type-post","status-publish","format-standard","hentry","category-blog","category-cmms-basics","tag-cmms-benefits","tag-compliance","tag-preventive-maintenance"],"yoast_head":"\n4 Reasons to Invest In Preventive Maintenance Software | Fiix<\/title>\n<meta name=\"description\" content=\"There are many benefits of maintenance software, but which are the most important when making a business case to purchase a CMMS? 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