{"id":151096,"date":"2015-07-16T19:28:39","date_gmt":"2015-07-16T19:28:39","guid":{"rendered":"\/?page_id=151096"},"modified":"2025-03-17T13:24:57","modified_gmt":"2025-03-17T17:24:57","slug":"security-policy","status":"publish","type":"page","link":"https:\/\/fiixsoftware.com\/legal\/security-policy\/","title":{"rendered":"Security Policy"},"content":{"rendered":"

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Security policy<\/h1>\n

At Fiix we know that our customers rely on us as a critical part of their business processes and record keeping. Security is an integral component of providing an accessible and reliable maintenance platform and we treat the security of our infrastructure as a priority one item.Reliability of the Fiix Platform is measured by two components: (1) Security measures which consist of preventive measures to protect against intrusion and unauthorized access to data and (2) Recovery measures which consist of both preventive and recovery systems to ensure continuity of service in the event of a disaster.<\/p>\n

I. SECURITY<\/h2>\n

SSL<\/h3>\n

All information travelling between your browser and the Fiix platform servers is protected from eavesdroppers with 256-bit SSL encryption. The lock icon in your browser lets you verify that you aren\u2019t talking to a phishing site impersonating Fiix and that your data is secure in transit against unauthorized eavesdropping.<\/p>\n

Firewalls<\/h3>\n

Fiix Platform\u2019s VPC is fully integrated with Amazon AWS cloud, backed by AWS standard Security Group firewalls.<\/p>\n

Fiix Platform VPC terminates HTTPS access on internet facing load balancers. Application and database servers are not accessible via DMZ.<\/p>\n

Intrusion detection<\/h3>\n

All traffic entering and leaving the Fiix Platform network is monitored by Amazon Security, as a standard service provided by Amazon AWS.<\/p>\n

Fiix employs a second line monitoring to scan additional information on the usage of each CMMS account, and block unauthorized access to the Fiix platform on a per session level.<\/p>\n

Encryption<\/h3>\n

Particularly sensitive information \u2013 credit card numbers, bank account information, and your payment gateway account details \u2013 are encrypted and handled by our payment gateway providers, Stripe, which are industry leaders in keeping financial information secure and are certified PCI DSS for storage of sensitive data at rest.<\/p>\n

Physical security<\/h3>\n

The Fiix VPC servers are located in state-of-the-art data centers within Amazon AWS in multiple locations in the USA and elsewhere. Each center is professionally managed by our primary provider, Amazon AWS and their certified affiliates providing biometric access controls, constant surveillance, redundant power feeds and generators, robust fire suppression, and carefully monitored climate control to protect the servers that store your data, community accounts, and manage your Fiix CMMS.<\/p>\n

II. RELIABILITY AND RECOVERY<\/h2>\n

Redundant servers and datacenters<\/h3>\n

The Fiix infrastructure uses redundant storage and servers that are professionally managed by Amazon to keep the Fiix Platform and your data available in the case of hardware failure. Additionally, the Fiix Platform implements hot fail-over architecture distributed across multiple Availability Zones comprising up-to-date application servers and storage in a geographically separate data centers in case their primary data center is made unavailable by a disaster or other disruption.<\/p>\n

Managed hosting<\/h3>\n

Fiix has chosen Amazon AWS for our hosting needs. Amazon is an industry leader with many blue-chip and Fortune 1000 companies as clients. Fiix carefully and confidently chose Amazon to provide the world-class performance and service demanded by our world-wide customers to safely and securely run their mission-critical Fiix CMMS asset management systems.<\/p>\n

Backups for SaaS<\/h3>\n

The data in your Fiix CMMS system and account is replicated across multiple database servers in multiple geographic locations to prevent a single failure from causing data loss. Additionally, data is backed up nightly and stored in a secure offsite region to ensure that, even in the event of a catastrophe like a fire, earthquake, tornado or flood, your information will be safe and your records can be quickly restored.<\/p>\n

If you have any security concerns or questions on how Fiix implements security and disaster recovery strategies please contact our Fiix Security and Trust team.<\/p>\n

III. SECURITY INCIDENT MANAGEMENT<\/h2>\n

Our Security, Operational (SOC2) and Architectural documentation can be requested with an executed NDA.<\/p>\n

Fiix conducts at least annual penetration testing with third party security providers as part of SOC2 certification. Critical and High vulnerabilities detected are remediated within 1 month of risk assessment validation.<\/p>\n

Detected and reported Security incidents will be initiated by our team and analyzed to understand impact by the Fiix Security and Trust team.<\/p>\n

Significantly impacting incidents will be communicated to impacted Customers within two business days following verification.<\/p>\n

Customers will be notified using primary billing contact information.<\/p>\n

Customers are required to:<\/p>\n